Many people are moving away from paper files and toward electronic filing systems; however, these old files are still important. Digitizing them can be a pain and, therefore, people prefer to keep the paper copies on-hand.
At the same time, they can take up a tremendous amount of space. They might also contain sensitive information, meaning they need to be stored in a secure location. Therefore, many people consider storing them in a storage unit. Is this the right place to store old paper files?
Prioritizing Security in a Storage Unit
The short answer is that, yes, it is fine to store old files in a storage unit when the right precautions are taken. One of the most important factors to keep in mind is security. These files contain an incredible amount of sensitive information. This information needs to be safeguarded.
Therefore, it is important to find a storage unit that has the right security measures. This might include video surveillance, electronic gate access, and more. Don’t hesitate to ask about the security measures at the unit. The professionals are going to expect this.
Preserving Old Files in the Right Way
In addition, it is important to make sure the storage unit is capable of preserving old files. Some storage units aren’t climate controlled. This means the temperature and humidity levels are prone to swinging between two extremes. This can damage the items in the unit including the paper files.
It is a good idea to find a unit that has climate-controlled settings. It is also important to make sure documents are sealed when possible.
This added layer of protection will preserve the documents for the long-term. Make sure to work with the professionals and find the right storage unit for sensitive documents. They deserve to be protected.